Key Mobilisation milestones
The key milestones for effective agile alignment.
The key mobilisation milestones
This page supports buyers and procurement officers to understand the key milestones for effective mobilisation. Briefly, they are:
- Define the buying project: Align on objectives and outcome, and identify key stakeholders in a 1-2hr* session.
- Organise people: Invite core buying team SMEs to a 30 minute - 1 hr* project briefing.
- Align the buying team: Focus the core team and establish ways of working with a 1-2 hr* workshop.
*Indicative duration
Define the buying project outcome
Hold a buyer and procurement alignment session.
Before a buying team can start work, they should agree on what they are working towards. This milestone involves the buyer and the procurement officer aligning on the business objectives, identifying the right people, asking the right questions, and reaching consensus.
Success for this milestone looks like:
- stakeholders and their roles in the project are identified
- buying project responsibilities, accountabilities and consultation or information needs (RACI) have been identified
- the buying objective has been documented and there is a draft work plan and stakeholder communication plan
- buyer and procurement officer can easily explain the problem or opportunity, the desired outcomes and who the team is planning to involve.
Resources
Learn how to define the buying project outcome.
Organise the people
Form a buying team and hold an initial briefing.
To complete the work needed to achieve buying objectives, the buyer and procurement officer must first engage and align the people with roles in completing the work. This milestone is about bringing in the right skills and expertise, forming the core team, reviewing objectives, and aligning on stakeholder communications approach.
Success for this milestone looks like:
- the core buying team members have been engaged by the buyer and procurement officer
- everyone can easily explain the problem or opportunity, the procurement outcomes and who the team is planning to involve
- everyone in the team knows their role in the project, and how it connects to the business objectives
- everyone knows who to contact for what
- a stakeholder communication plan has been circulated to the team.
Resources
Learn how to organise people.
Learn about stakeholder roles and subject-matter-experts (SMEs).
Align the buying team
Hold a core buying team kick-off workshop.
The last thing you need to do to effectively mobilise is hold a workshop to establish the process and practices that will support the ongoing success of your work. This milestone is all about ensuring the effectiveness, sustainability, and transparency of your work.
Success for this milestone looks like:
- documentation of the work you’re proposing
- buying project management plan
- key stakeholders identified
- approach, timelines and milestones established
- cadence agreed
- tools and ways of working agreed
- risk mitigants identified.
Resources
Learn how to align the buying team.