How SDAs are determined for agencies to use

Proposal

Any NSW Government employee, after consultation with their Portfolio of agencies CIO, can propose a digital asset to be Core or Common State Digital Asset to the Digital Strategy, Investment and Assurance Branch of Digital NSW, in the Department of Customer Service (DCS). Agencies are encouraged to propose Common SDAs that drive consistency and reuse within departments.

Assessment

DSIA assesses the digital solution against the SDA Criteria (Appendix B) and the current prioritised list of SDAs managed by DSIA. This provides context to the proposed SDA priority and possible SDA owners. DSIA seeks advice from the TDAG, with a specific focus on potential technology and architecture complexities related to the proposed SDA. This assessment is conducted in collaboration with affected agencies. Evaluation will consider agency's existing solution integrations and technology dependencies within their broader ecosystem.

Approval

DSIA requests endorsement from IDLG for Core and Common SDAs, including sufficient time for Portfolio of agencies CIOs to seek feedback from relevant agency CIOs and senior executives ensuring consideration to business impact. DSIA will share proposed SDAs with the Secretaries Board, allowing for additional consultation upon DTB request. Moreover, when SDAs involve data sharing, such as geospatial data, DSIA will also share them with the NSW Data Leadership Group (NDLG) and the relevant Chief Data Officer (CDOs) for further consultation if requested. Following IDLG’s endorsement, DSIA requests endorsement from DTB for Core SDAs and note for Common SDAs.

Awareness

Following agreement on Core and Common SDAs, information on those SDAs will be published and relevant groups notified (IDLG, DTB and TDAG). Additional communications channels will be leveraged to maximise agency awareness of the SDA, such as circulars and blogs.

Support and reporting

The SDA owner is notified of the outcome at which point support services and reporting requirements for the SDA as defined in this policy will commence.

Agency reuse

Agencies decide how and when they can adopt endorsed SDAs by working with SDA owners to determine viability, feasible levels of reuse, logical points of migration, costs, and other implications. Agencies may seek an exemption if the endorsed SDA is not suitable for their operating environment.